Pineapple Posted July 9, 2009 Share Posted July 9, 2009 Hello! I've recently been tasked with organizing all of our companies digital files into some sort of a standard structure. Fun. I had done this already for all the CAD files - but now I'm being asked to do the same for the rest of the company. I could wing it, and probably pull it off just fine, but I'd like to do this right the first time. Are there any published standards or recommendations for how to organize an office's file structure? Any help would be great! Quote Link to comment Share on other sites More sharing options...
ReMark Posted July 9, 2009 Share Posted July 9, 2009 What kind of company is this and what types of office files are we talking about? Quote Link to comment Share on other sites More sharing options...
Pineapple Posted July 10, 2009 Author Share Posted July 10, 2009 I guess you would call us a construction contractor. Besides drafting (which I've already got pretty organized), we'd be looking at Company Policies, Position Roles, Employee Evaluations, Contracts, Change Orders, Invoices, Purchase Orders... the list goes on... I'm sure I could come up with a decent way of organizing it, but I didn't want to reinvent the wheel. Quote Link to comment Share on other sites More sharing options...
Paul Scout Posted August 22, 2009 Share Posted August 22, 2009 On my day job on a engineering company I basically work with a tiny application called Folder Scout. It saves a lot of time and gives instant access on any folder organization scheme, no matter how deep or complex the folder structure is. Very useful to jump from project to project just based on project number or name. You can also find some Tips & Tricks about folder organization strategies at Folderscout web site. Quote Link to comment Share on other sites More sharing options...
arkicel Posted November 24, 2009 Share Posted November 24, 2009 I guess you would call us a construction contractor. Besides drafting (which I've already got pretty organized), we'd be looking at Company Policies, Position Roles, Employee Evaluations, Contracts, Change Orders, Invoices, Purchase Orders... the list goes on... I'm sure I could come up with a decent way of organizing it, but I didn't want to reinvent the wheel. assigning structures to folders can be easy but searching for a specific item or document is another task. a better way maybe is to have a document management software where you can search by keyword, filename, etc.. an example of this is archetype software, but i guess there are other similar products. Quote Link to comment Share on other sites More sharing options...
Recommended Posts
Join the conversation
You can post now and register later. If you have an account, sign in now to post with your account.
Note: Your post will require moderator approval before it will be visible.