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  1. #1
    Forum Newbie
    AutoCAD 2008
    Join Date
    Aug 2012

    Default logical filename creation

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    Hello Chaps,
    I have an engineering business and we do jobbing work. therfore I have to keep track of many drawings on completely unrelated items from a wide variety of

    I often cant find the original drawing so land up doing the drawing again.

    I have no drafting office experience and would like to learn more about drawing referencing and indexing.

    many of my drawings are once off single items but often there is an assembly
    of quite a few parts.

    I have often wondered how the mainline manufacturers keep track ?
    Does anyone have a suggestion or a tutorial on the subject.??
    I use autocad and am trying to learn Inventor.
    Thanks for any help


  2. #2
    Quantum Mechanic ReMark's Avatar
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    ReMark's Discipline Details
    CAD Draftsman/Designer...chemical manufacturing.
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    I work for a specialty chemical manufacturer. I do a little bit of everything from P&IDs to civil to architectural and structural.
    AutoCAD 2018
    Join Date
    Nov 2005
    Norwalk, CT USofA


    How are you currently naming your drawings? By client name? By part name? Please cite two or three examples.

    Have you considered keeping a master database of all drawings where client name, date, title of drawing, etc. would be logged? At least it could be searched by field.

    When I worked for a civil engineering company drawings were tracked primarily by a job number consisting of the year followed by a sequential number. Example: 1985.27 Individual sheets were tracked by discipline and another sequential number. Example: A1 for architectural sheet number 1. So the final number would look like this 1985.27-A1. All this information was tracked via an Windows Access database that could be searched by client name, job number and discipline.

    The chemical company I work for now uses a combination of a four digit drawing number, two character process reference identifier and a two digit location number. Example: 1134SU03. We maintain a database of all drawings that were either created from within or obtained from outside vendors that numbers in the thousands. The database contains twelve different fields and each field or combination of fields is totally searchable via predefined queries.
    "I have only come here seeking knowledge. Things they wouldn't teach me of in college." The Police

    Eat brains...gain more knowledge!

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  3. #3
    Luminous Being RobDraw's Avatar
    MEP 2017
    Join Date
    Apr 2007
    Connecticut, USA


    A simple logical naming convention for project directories will go a long way and should solve your issues.
    Drafting is a breeze.

  4. #4
    Quantum Mechanic BIGAL's Avatar
    Civil 3D 2016
    Join Date
    Dec 2005


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    Like Remark we use year and project number, I can find any project back to 1996, maybe 1 minute to find, we have a Access database as well but why not just use Excel.

    Jobnumber Clientname description and so on maybe 4-5 search items.
    A man who never made mistakes never made anything

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